ByLaws

BYLAWS OF THE
SIERRA NEVADA AMATEUR RADIO SOCIETY, INC.
A Nevada Non-Stock, Non-profit Cooperative Corporation
 
Last Revised December 2013
 
 
  1. MEMBERSHIP

 

    1. Requirements

      1. Full Membership: Any individual interested in radio and electronic techniques, the furtherance of educating others and experimenting with new ideas, solely with personal aim and without pecuniary interest, and licensed to operate an amateur radio station in the United States, is eligible for full membership.

 

 

      1. Family Membership: Available to other licensed radio amateurs that are residents of a full member’s household and carries all club privileges except receipt of the Club newsletter.

 

 

      1. Honorary Membership: shall be approved by the board to be extended to any licensed or unlicensed person or persons for any reason deemed appropriate as to provide for a means to honor an individual.

 

 

      1. New Ham Membership: Any individual who has earned their first amateur radio license or one whose license has lapsed more than 5 years may be eligible for a free membership for a period of not more than one year.

 

 

      1. Life Membership:  An individual life membership may be approved by the board of directors for any reason deemed appropriate. A life member shall exercise the same privileges as a full membership.

 

 

    1. Application

      1. Application for membership shall be made in writing, on a form designated by the Board of Directors.

 

 

      1. All applications for membership shall be received by the Secretary.

 

 

    1. Approval Of Membership

      1. When the application is received, the Secretary shall notify the applicant, and upon payment of the required dues to the Club Treasurer, the applicant shall be issued a membership identification and certificate.

 

 

    1. Definition Of New Member

      1. Shall be defined as one who has not either previously been a member of the corporation or has lapsed their membership beyond two years.

 

 

  1. VOTING AND PARTICIPATION

 

 

    1. No one shall be eligible to vote at Corporate meetings, nor participate in Corporate activities until the person has met the requirements for membership, and has been issued a membership identification.

 

 

    1. Any member who fails to pay the annual dues within one month after they become due, shall not be permitted to vote at Corporate meetings, nor to participate in Corporate activities.

 

 

  1. EXPULSION FROM MEMBERSHIP

 

 

    1. If any member’s amateur radio license is revoked, suspended or cancelled by the Federal Communications Commission, that member is automatically expelled from membership in the Corporation until the license is restored.

 

 

    1. If, during the time a member is expelled, the annual dues of the Corporation becomes payable, the expelled member shall not be required to pay the dues until the expelled member is reinstated, at which time the reinstated member shall pay a prorated amount based on the number of months elapsed from the date the dues were due, to the date he/she is reinstated.

 

 

    1. Non-payment of dues shall be grounds for expulsion.

 

 

    1. If convicted of a felony or other major crime which would pose a threat to the board and or to the organization shall be grounds for expulsion.

 

 

  1. MEETINGS

 

 

    1. Corporation Member’s meetings shall be held during the months of June, and December at a place to be designated by the President.

 

 

    1. A Special meeting may be called:

      1. by the President at any time or;  

      2. Upon written request of any five members, the President shall call a special meeting.  

      3. Twenty four hours notice of any special meeting shall be given to all members.  

      4. A majority of the total members present shall constitute a quorum.

 

 

  1. BOARD OF DIRECTORS

 

 

    1. Number: The Corporation shall be managed by a seven member Board of Directors.  All seven are to be elected by a majority of the ballots received.

 

 

    1. Term:  Members of the board shall serve a term of two (2) years. The terms of the board members shall be staggered with three (3) board members elected on the even calendar years and four (4) board members elected on the odd calendar years. Commencing in the 2014 election, the three (3) highest votes will serve as the even term and the remaining four (4) as the odd year term.

 

 

    1. Powers: The Board of Directors shall have full control over the affairs of the Corporation, subject only to limitations imposed by the Nevada Corporate Law and the Bylaws of the Corporation.

 

 

    1. Meetings: The Board of Directors shall meet at the call of the President or by any one of the seven Directors upon twenty-four hours notice.

 

 

    1. Vacancy: If a vacancy occurs, a special election may be held at the next Corporate Member’s meeting or Special meeting. The vacancy shall be filled by a majority vote of the members present and shall serve the remainder of the term vacated.

 

 

  1. ELECTION OF OFFICERS AND DIRECTORS

 

 

    1. Directors: Election of the Board of Directors shall be held annually.  Nominations shall open September 1 and close on October 1.

 

 

    1. Ballots: The Board shall be elected by a majority vote of the ballots received before the December Corporation Members Meeting commences.

 

 

      1. Ballots will be distributed to all voting members in October.  Ballots shall be returned via U.S. Mail in the envelope provided to the Corporation’s post office box or hand delivered to the Corporation Secretary.

 

 

      1. The Board of Directors shall open and tally ballots at the December Corporation Members Meeting.

 

 

    1. Officers:

 

 

      1. The new Board of Directors shall convene an organizational meeting for the sole purpose to elect the officers of the board following the December Corporation Members Meeting.

 

 

      1. The President shall be elected from amongst the seven Board of Directors.

 

 

      1. The President shall appoint the Vice President, Treasurer and Secretary from amongst the members of the Board of Directors.

 

 

      1. The officers shall take their respective offices immediately at the adjournment of the organizational meeting.

 

 

  1. OFFICERS QUALIFICATIONS AND DUTIES

 

 

    1. President

      1. Qualifications: The President shall be a member in good standing and shall have been a member for at least one year.

 

      1. Duties: The President shall: Preside at all meetings. Have authority in all phases of the Corporation activities.

 

 

      1. Committees: The President may appoint as many members as he/she deems necessary to any needed committee and act as the Chairperson of each committee, or may designate one of his/her appointees to act as Chairperson.

 

 

    1. Vice President

      1. Qualifications: The Vice President shall be a member in good standing, and shall have been a member of the Corporation for at least one year.

 

 

      1. Duties: The Vice President shall carry out the duties of the President in the absence thereof.

 

 

    1. Treasurer

      1. Qualifications: The Treasurer shall be a member in good standing, and shall have been a member of the corporation for at least one year.

 

 

      1. Duties: The Treasurer shall open accounts at banking institutions to be selected by the Board of Directors.  All funds of the Corporation shall be deposited into two Corporate accounts and withdrawals made by checks signed by at least two of the four Corporate Officers. The Treasurer shall submit a monthly financial report to the Board of Directors.

 

 

    1. Secretary

      1. Qualifications: The Secretary shall be a member in good standing, and shall have been a member of the Corporation for at least one year.

 

 

      1. Duties: The Secretary Shall record the minutes of the quarterly Corporate meetings, and the meetings of the Board of Directors; Keep a roll of the members, including addresses, telephone numbers, radio call signs; Mail ballots to eligible members during the month of October; Receive and process applications for membership; Carry on all correspondence and read communications at each meeting.

 

 

  1. REMOVAL OF OFFICERS AND DIRECTORS

 

 

    1. Any officer or member of the Board of Directors may be removed by a majority vote of the membership present at any regular or special meeting called for that purpose or;

 

 

    1. Upon 3 unexcused absences from  a Board of Director’s meeting , may be removed by the President.

 

 

  1. TRUSTEE

 

 

    1. Appointment: A Trustee shall be appointed annually by the Board of Directors.

 

 

    1. Qualifications:

 

 

      1. Be a member in good standing.

 

 

      1. Have been a member of the Corporation for at least one year.

 

 

      1. Hold an amateur radio license of Extra Class.

 

 

    1. Duties:

 

 

      1. Oversee the operation and maintenance of the club’s equipment, recommending to the Board of Directors such standards as he/she may see fit in the pursuit of this responsibility.

 

 

      1. Have authority to close the Corporation’s stations in case of violation of the Federal Communications Commission's Rules and Regulations.

 

 

      1. May designate any member(s) to act in the capacity of the trustee.

 

 

  1. DUES

 

 

    1. An annual assessment shall be due from each member.  

 

 

    1. The assessment shall be based upon the annual budget adopted by the Board of Directors at the December Corporation Member’s meeting.  

 

 

    1. The Board of Directors may waive the dues of any member for extraordinary reasons.

 

 

    1. Dues will be payable by June 1 in order to qualify for membership during the succeeding year.

 

 

    1. Dues not paid by June 31 will be considered delinquent.

 

 

    1. Dues received for new memberships after the month of December shall be one-half of the annual dues.

 

 

  1. AMENDMENT OF BYLAWS

 

 

    1. Amendments or additions to the bylaws, or repeal of any bylaws may be made as follows:

 

 

      1. By a majority vote of the membership who cast ballots.  

 

 

      1. Proposals for amendments shall be submitted in writing to the membership.

 

 

      1. Upon approval by the majority of respondents, changes become effective at the next Corporation Member’s Meeting.

 

 

  1. PROCEDURAL RULES

 

 

    1. Roberts Rules of Order shall govern procedures of the membership meetings and meetings of the Board of Directors.

 

 

  1. FISCAL YEAR

 

 

    1. The fiscal year shall be from January 1 through December 31.

 

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